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Step by Step Guide to UCS Electronic Reporting

Alert: Effective March 1, 2012 a Resume will be required with the 929X Report (See FAQ #12)

Step 1:
  • Providers need to create their UCS Monthly Service Reports as individual files. Word is our preferred choice. The service delivery reports will need to follow certain file naming formats.. If the report file name is incorrect you will recieve an error message. Click here to view the Trouble Shooting Guide for additional information.

Step 2:
  • Using either WinZip or StuffIt, create a “zip container” that contains the individual files. Click here for directions on how to do this with WinZip.
  • The zipped container should be password protected (If you are not sure about the password contact VRCONTRACTS@MAIL.NYSED.GOV).
Step 3:
Step 4:
  • The email subject will need to follow certain subject naming formats. If the subject is incorrect your email will not be picked up by the system and you will not get a confirmation email. You can view the Subject Format Guidelines for more information.
Step 5:
  • Typically you should recieve a confirmation email within the hour during normal business hours. If you don’t receive one within 24 hours, contact VRCONTRACTS@MAIL.NYSED.GOV the next business day.


Topic revision: r17 - 2016-02-10 - EllenCataldo
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